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How to Properly Name Your Supporting Documents for Diversity Visa Lottery DS-260

If we have learned anything about U.S. Immigration, not following instructions could lead to a disappointing outcome such as rejection of your documents, which will further delay processing of your case.

Document should be one of the following list if applicable: Passport_Biohraphic_data, Birth_Certificate, Marriage_certificate, Divorce_document, Death_certificate, Annulment_paper, Military_record, Police_certificate_country_XXX, Court_record_country_XXX.
If translations are needed, then add “_translation” on the filename. Translate documents that are not in English
Proper Document naming;

Unmarried Applicant:
• 2022AF00888888_Jacob_Ade_Passport_Biographic_data.pdf
• 2022AF00888888_Jacob_Ade_Birth_Certificate.pdf
• 2022AF00888888_Jacob_Ade_police_certificate_country_france.pdf
• 2022AF00888888_Jacob_Ade_police_certificate_country_france_translation.pdf

If applicant is married;
Principal applicant
• 2022AF00888888_Jacob_Ade_Birth_Certificate.pdf
• 2022AF00888888_Jacob_Ade_Passport_Biographic_data.pdf
• 2022AF00888888_Jacob_Ade_police_certificate_country_france.pdf
• 2022AF00888888_Jacob_Ade_police_certificate_country_france_translation.pdf
• 2022AF00888888_Jacob_Ade_marriage_certificate.pdf
• 2022AF00888888_Ruth_Ade_Birth_Certificate.pdf
• 2022AF00888888_Ruth_Ade_Passport_Biographic_data.pdf
• 2022AF00888888_Ruth_Ade_Police_Certificate.pdf

If applicant has children;
Child #1
• 2022AF00888888_Kofi_Ade_Birth_Certificate.pdf
• 2022AF00888888_Kofi_Ade_Passport_Biographic_data.pdf
• 2022AF00888888_Kofi_Ade_Police_Certificate.pdf (this depends on age, and if ever arrested. Please use Police Certificate criteria to determine)

Child #2
• 2022AF00888888_Joy_Ade_Birth_Certificate.pdf
• 2022AF00888888_Joy_Ade_Passport_Biographic_data.pdf
• 2022AF00888888_Joy_Ade_Police_Certificate.pdf (this depends on age, and if ever arrested. Please use Police Certificate criteria to determine)

Please use the document list to determine which documents you need to submit since this list is not exhaustive.

Follow the instructions and use common sense in all you do! Factcheck and doublecheck everything.
Thank you!

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Supporting Documents For Green Card Lottery

After KCC receives and processes the DS-260 application form for you and your accompanying family members, you will receive instructions for how to submit required supporting documents. Your interview will not be scheduled until you submit scanned copies of all required supporting documents, following the guidelines below.  If you cannot obtain a particular document, send an explanation of why you cannot obtain the document, as an attachment in .jpeg or .pdf format, to KCCDVDocuments@state.gov, with your case number in the subject line.  You will bring the original documents to your interview with the consular officer.  It is strongly recommended that you begin this process early.

Supporting Documents for DS-260 

  • Passport Biographic Data Page (all persons traveling with you)
  • Birth Certificate (all persons traveling with you)
  • Marriage Certificate (if it applies to you)
  • Divorce Certificate / Decree (if it applies to you)
  • Military Records (if it applies to you)
  • Prison/ Court Records
  • Police Certificates:  If you are 16 years of age or older, you must submit a police certificate(s) from all countries you have lived in.
From… AND… THEN the applicant needs a police certificate from…
The country of nationality if they resided there for more than 6 months is 16 years old or older the police authorities of that locality
the country of current residence (if different from nationality) if they resided there for than 6 months was 16 years or older at that time the police authorities of that locality
any previous country or countries of residence if residing there for more than 12 months was 16 years or older at that time the police authorities of that locality
any country where you were arrested for any reason, no matter how long they lived there was any age at that time the police authorities of that locality


*You do not have to submit a police certificate for the US if you live or lived in the USA. *

  • Change of name document (Affidavit of Change of Name, if applicable)

You only provide documents that apply to YOU!

Please read the next article about how to properly name your documents before you sent to KCC.

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